How to Plan Dynamic Meeting Spaces

March 25, 2020
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Whether you’re holding a high-level strategy meeting, hosting potential clients, interviewing job applicants, or performing any number of other important business functions, you’re likely doing so within a conference room. So, given the crucial role these spaces play in the operation of your business, it’s worth investing the resources needed to ensure that your conference rooms help your employees perform at their peak potential.

Take these considerations into account if you’re going to revamp an existing conference space or plan a new one from scratch:


A sharply designed conference space can help create a positive impression of your business in the minds of your employees and visitors. If you host potential clients in your conference rooms, make sure that the space looks appealing to help you acquire their business and boost your company’s bottom line.

Small touches such as an appropriate color scheme can go a long way toward creating the desired effect. For instance, incorporating cool colors such as blue can help make people feel calm, while warmer colors such as red can inspire creativity.


Your conference rooms should enable people to exchange ideas and solve problems together without distraction. So, the spaces should feature comfortable seating that spares people the neck and back pain that many individuals commonly experience in the workplace. Cushioned chairs arranged around an appropriately sized table can give meeting attendees the opportunity to sit comfortably for a long period of time, if needed, and stay focused on the task at hand.


As a general rule, your conference rooms should include everything that meeting attendees need to accomplish their goals. People shouldn’t have to retreat to their desks or other parts of the office for access to technology that they want to utilize during the meeting. Outfitting your meeting spaces with screens, projectors, and video conferencing equipment can enable your team to do anything in your conference spaces that they could do elsewhere in your office, so that any necessary tasks can be handled right there, on the spot.

Would you like more advice on how to plan the ideal conference rooms for your business? Contact CWC Office Furnishings today. We’re a full-service office furniture dealership that has served the southeastern United States since 1928, and we offer a wide variety of conference room furniture made by leading manufacturers, such as Herman Miller.